SPECIALISTS IN YOUR SUCCESS
ECONOMIC AND ADMINISTRATIVE MANAGEMENT
- Advisory and consulting.
- Feasibility study (expenses v. income).
- Constant budget updating and control.
- Billing, payments and collections.
- Fiscal management of the congress.
- Economic report and closure (lists, reports and statistics).
TECHNICAL MANAGEMENT
- Preparation of the schedule (timing of activities).
- Image and communications.
- Dissemination.
- Registration management.
- Establishing relationships and agreements with the official institutions of the city of the venue.
- Speaker and guest information.
- Coordination of the needs of the exhibiting companies.
COVERAGE AT THE VENUE
- Permanent secretariat.
- Personal, specialised service for speakers, guests and personalities, participants, companies, exhibitors, the media, institutions, etc.
- Coordination of services and suppliers.
- Delivery of documentation and accreditation.
- Attention and management of new participant registrations.
- Permanent coordination of the sessions.
- Organisation of social events.
- Travel agency service.
- Schedule and creation of the scientific programme.
- Assignation and adaptation of spaces and rooms.
- Invitations to and confirmation of speakers.
- Abstract management: rules, opening and reception, assessment, communicating acceptance and rejection, etc.
- Management of scientific sessions (workshops, symposiums, pro-con sessions, etc.)
- Publishing of the programme and scientific publications.
- Processing of Scientific Interest.
- Credit requests for ongoing training.
- Monitoring attendance for accreditation and statistics of sessions.
- Certificates (scientific contributions and credits).
- Preparation of reports for the Scientific Committee.
- Selection, negotiation and procurement of the best conditions at the venue, attendants, porters, interpreters, technology, audio-visual and IT resources, catering, design and printing, signage and lettering, transfers, hotels, etc.
- Negotiation with airlines and rail companies to obtain special conditions for participants.
- Choice of the services, negotiation with suppliers, procurement, in keeping with each detail and coordination of the event: our strong points.
- The service of a great travel agency.
- The best guaranteed price of the range of hotel offers available for the event.
- Exclusive agreements with airlines and land-based transport.
- Processing of bookings for congress participants for their transport and accommodation needs.
- Personalised service for the journeys of the speakers.
- Definition of strategies to capture resources.
- We analyse and generate new ways to participate (scientific or physical spaces).
- Presentation of the Congress to the industry.
- Exhibitor’s manual / commercial dossier.
- Commercialisation and payment management.